4CD State MIS Reporting Data Approval

Preliminary reports are provided to all the categorical stakeholders (2-3 weeks before final MIS submission) in a request to review the data. A response deadline is provided which is usually one week. If no response is received, data is assumed to be correct (this is rare). All the college program coordinators have been informed about the Data Mart for reviewing their data post submission, and they assume that it will match the data that they reviewed and what was sent to MIS. For Financial Aid, the results from the Data Mart are sent as a confirmation after the FA data is submitted. A post submission review process has not been implemented at 4CD.

Data count checks are performed every few semesters, verifying that the Data Mart data numbers look in line from past terms. The review process is looking for are large drops or gains in counts between terms. The program coordinators are questioned if any discrepancies are found. MIS resubmissions are performed if needed. There is a deadline of the first week of August for all the previous year’s categorical allocations to be submitted by, so the MIS Coordinator reviews the data counts in the Data Mart.

TERM REPORTING:

REPORT	CCC CONTACT	DVC CONTACT	LMC CONTACT	COMMENT
SD	S Abe & M Gonzales Alvarez	D Hagerty	V Richards & S Benzler	DSPS Managers
SE	G Mills	Y Flaggs	C Craig	EOPS Coordinators.
SC/CW	G Mills	M Perata	M McCoy	CalWORKs Coordinators
SV				Only verification done is that survey results from Canvas are uploaded
EB				Information for this report is updated once a year when we do EB/EJ annual reporting.
CB	K Rustkowski	L Agostino	G Villegas	Course Schedulers. Only error correction
XB/XE/XF	L Vega	T Molner & S Faghih	G Villegas	Section Schedulers. Only error correction
SB				No verification done by departments. Report has been working accurately pulling information for years. Errors regarding residency or SB15 are researched by MIS Coordinator
SX	C Moyer	G Harven	R Hall	Admissions & Records Directors. For error resolution only
SG/Mesa	NA	D Prepavessi & S Rodriguez & D Odom	N Trager	MESA/ASEM Coordinators. Sends list of ASEM and MESA students to be entered into system
SG/Puente	E Ornelas Garcia & J Romero	Entered in Special Pops Application by college coordinator	T Zavala & A Scoggins	Puente Coordinators. Sends list of Puente students to be entered into system
SG/Umoja	NA	L Smiley-Ratchford	Entered in Special Pops Application by college coordinator	Umoja Coordinators. Sends list of Umoja students to be entered into system
SG/MCHS	NA	NA	NA	SQL query on Colleague data
SG/Homeless	NA	NA	NA	SQL query on Colleague data
SG/Dual Enrollment	NA	NA	NA	SQL query on Colleague data
SG/Enrollment Barriers	NA	NA	NA	Information submitted to D Douglass in Workforce, who sends list of students to be entered into system by MIS Coordinator
SY				New Report. Still working on districtwide procedure for data entry by A&R. Criteria for report already setup with A&R. Errors will be directed to A&R Directors
SS	NA	NA	NA	No review of this report is currently being done.

ANNUAL REPORTS:

REPORT	CCC CONTACT	DVC CONTACT	LMC CONTACT	COMMENT
EB/EJ	R Orpilla/District HR			District HR
CC	R Orpilla/District HR			District HR
FA/SF	M Rodriguez	L Ponthier	T Oranje	College FA Directors
SL	K Weinstein	S Nielsen	N Almassey	Assessment
SP	C Moyer	G Harven	R Hall	Admissions & Records Directors
SA	NA	NA	NA	No review at this time. Report is slowly being fazed out due to multiple measures.