4CD State MIS Reporting Data Approval

Preliminary reports are provided to all the categorical stakeholders (2-3 weeks before final MIS submission) in a request to review the data.  A response deadline is provided which is usually one week.  If no response is received, data is assumed to be correct (this is rare).  All the college program coordinators have been informed about the Data Mart for reviewing their data post submission, and they assume that it will match the data that they reviewed and what was sent to MIS.  For Financial Aid, the results from the Data Mart are sent as a confirmation after the FA data is submitted.  A post submission review process has not been implemented at 4CD.

 

Data count checks are performed every few semesters, verifying that the Data Mart data numbers look in line from past terms.  The review process is looking for are large drops or gains in counts between terms.  The program coordinators are questioned if any discrepancies are found. MIS resubmissions are performed if needed. There is a deadline of the first week of August for all the previous year’s categorical allocations to be submitted by, so the MIS Coordinator reviews the data counts in the Data Mart. 

 

 

TERM REPORTING:

 

 

 

 

 

 

 

 

REPORT

CCC CONTACT

DVC CONTACT

LMC CONTACT

COMMENT

SD

S Abe & M Gonzales Alvarez 

D Hagerty

V Richards & S Benzler

DSPS Managers

SE

G Mills

Y Flaggs

C Craig

EOPS Coordinators.

SC/CW

G Mills

M Perata

M McCoy

CalWORKs Coordinators

SV

 

 

 

Only verification done is that survey results from Canvas are uploaded

EB

 

 

 

Information for this report is updated once a year when we do EB/EJ annual reporting.

CB

K Rustkowski

L Agostino

G Villegas

Course Schedulers. Only error correction

XB/XE/XF

L Vega

T Molner & S Faghih

G Villegas

Section Schedulers. Only error correction

SB

 

 

 

No verification done by departments.  Report has been working accurately pulling information for years. Errors regarding residency or SB15 are researched by MIS Coordinator

SX

C Moyer

G Harven

R Hall

Admissions & Records Directors. For error resolution only

SG/Mesa

NA

D Prepavessi & S Rodriguez & D Odom

N Trager

MESA/ASEM Coordinators. Sends list of ASEM and MESA students to be entered into system

SG/Puente

E Ornelas Garcia & J Romero

Entered in Special Pops Application by college coordinator

T Zavala & A Scoggins

Puente Coordinators. Sends list of Puente students to be entered into system

SG/Umoja

NA

L Smiley-Ratchford

Entered in Special Pops Application by college coordinator

Umoja Coordinators. Sends list of Umoja students to be entered into system

SG/MCHS

NA

NA

NA

SQL query on Colleague data

SG/Homeless

NA

NA

NA

SQL query on Colleague data

SG/Dual Enrollment

NA

NA

NA

SQL query on Colleague data

SG/Enrollment Barriers

NA

NA

NA

Information submitted to D Douglass in Workforce, who sends list of students to be entered into system by MIS Coordinator

SY

 

 

 

New Report.  Still working on districtwide procedure for data entry by A&R.  Criteria for report already setup   with A&R.  Errors will be directed to A&R Directors

SS

NA

NA

NA

No review of this report is currently being done.

 

 

 

 

 

ANNUAL REPORTS:

 

 

 

 

 

 

 

 

REPORT

CCC CONTACT

DVC CONTACT

LMC CONTACT

COMMENT

EB/EJ

R Orpilla/District HR

 

 

 District HR

CC

R Orpilla/District HR

 

 

 District HR

FA/SF

M Rodriguez

L Ponthier

T Oranje

College FA Directors

SL

K Weinstein

S Nielsen

N Almassey

Assessment

SP

C Moyer

G Harven

R Hall

Admissions & Records Directors

SA

NA

NA

NA

No review at this time.  Report is slowly being fazed out due to multiple measures.

Contra Costa Community College District